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Asset Management Administrator

For City of Burlington

The Asset Management Administrator is responsible for supporting the City's Asset Management program in its proactive oversight of Burlington's infrastructure. In coordinating the program, this position will establish systems, train staff, and collaborate with asset managers in defining workflows, managing data, conducting condition and risk assessments, setting levels of service, prioritizing financial investments and reporting on performance. By building a robust asset management culture within the City, this position will lower the total cost of ownership for the City's infrastructure, enhance collaboration among departments and asset managers, and strengthen policies and procedures relating to asset stewardship.

Essential Job Functions


  • Coordinate the City's Asset Management Program.
  • Lead development and implementation of the City's Asset Management Plan.
  • Train staff and provide ongoing coaching to develop long-term commitment to the City's Asset Management Program across asset classes.
  • Oversee asset condition assessments and asset management consultants.
  • Initiate and manage functional use of a computerized maintenance management system (CMMS).
  • Coordinate with various departments to compile information, recommend standards and guidelines, and develop workflows to reach desired levels of service for each asset class.
  • Work with asset managers to create, distribute and execute various internal performance and metric reports to management.
  • Monitor reports provided by City asset managers.
  • Provide data to inform the Capital Program for its five-year strategic capital investment.
  • Assist with strategic long-term planning for Asset Management Program.
  • Assist in risk-based prioritization of capital improvement and annual capital budget planning.
  • Plan and support physical audit of projects for data validation.
  • Raise issues or delays to Capital & Asset Management Program Manager.
  • Evaluate issues, identify concerns, and recommend solutions; assuring that all project and service issues are addressed and resolved.
  • Perform on-site inspections to ensure project goals are achieved.
  • Collaborate with other departments to ensure inclusivity, comprehensive planning and implementation of processes.
  • Staff the Asset Management Steering Committee.
  • Prioritize enhancement requests with the AM Steering Committee. 
Non-Essential Job Functions:
  • Perform other duties as required.
Sep 05, 2019
9/20/2019 11:59 PM Eastern
Bachelor's Degree in Engineering, Geography, Environmental Science or a closely related field. Additional experience may be substituted for a degree requirement on a two-for-one per year basis. Two (2) years of asset management program experience. Experience in program management and development of systems. Experience in teaching, training and/or coaching in a work environment. Ability to establish/maintain effective working relationships, collaborate in a team environment. Leadership skills in influencing solutions to create a collaborative resolution for the best interest of all parties concerned. Municipal experience preferred, with a knowledge of public works streets, sidewalks, utility infrastructure, and facilities infrastructure. Knowledge of terminology, principles (inventory, levels of service, condition assessment, risk assessment) and equipment used in infrastructure asset management. Knowledge of application and use of geographic information systems including software, equipment and symbols. Experience with IT asset management, computerized maintenance management, finance or accounting a plus. Ability to be extremely detail oriented and well organized. Demonstrated strong knowledge of technology and understanding of emerging technologies, services and programming trends in capital and facility planning. Demonstrated interpersonal, written and oral communication skills. Strong organization and planning skills including the ability to perform multiple projects or tasks simultaneously. High level of proficiency with Microsoft Outlook, Word and Excel. Ability to prepare comprehensive reports, think analytically and communicate effectively. Ability to work closely with confidential information with co-workers in a shared office, often under pressure; both independently and as part of a team. Possession of a valid driver's license. Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies. Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development. Regular attendance is necessary and is essential to meeting the expectations of the job functions. Ability to understand and comply with City standards, safety rules and personnel policies.
Bachelor's Degree in Engineering, Geography, Environmental Science or a closely related field.
Burlington, VT
Limited Service Full Time Exempt
$61,980.86 - $69,146.52 Annually
The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, veter