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Human Resources Office Assistant

For City of Burlington

This position is responsible for providing administrative support to the Human Resources office with an emphasis on clerical functions, encompassing document control, and greeting our customers. 

This position will be a temporary, part-time position working 12 to 15 hours per week. We expect this position to last 3 to 4 months.

 

Essential Job Functions

 

  • Greet and assist or direct all walk-in Human Resources Department visitors during regular business hours
  • Ensure that the main Human Resources phone line is answered at all times during regular business hours
  • Maintain master HR calendar
  • Performs clerical tasks such as, operating office equipment and maintaining office supplies, gathers, compiles, and verifies information and performs data entry
  • Maintain office, ensuring the main office and conference room are neat and accessible
  • Manage conference room schedule
  • Collect and meter outgoing mail, and collect, sort and distribute all incoming department mail at least once daily
  • Ensure filing is completed in a timely manner and information is accessible when needed. This includes, but is not limited to, personnel files, I9 forms, health, dental and insurances forms, applicant tracking, OHSHA300 log annual posting and workers' compensation files
Sep 25, 2019
9/30/2019 11:59 PM Eastern
High School diploma or equivalent and at least two (2) years experience of experience working in a computerized office environment required Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies Thorough knowledge of English usage, spelling, grammar, punctuation and format of business documents and correspondence is required. Secondary language skills a plus Strong computer skills, including Word and Excel required to fulfill the essential functions of the job. Visio and database management a plus Ability to maintain the utmost level of confidentiality, integrity and trustworthiness. Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development Ability to understand and comply with City standards, safety rules and personnel policies Prompt and regular attendance is necessary and is essential to meeting the expectations of the job functions Ability to communicate diplomatically and effectively with the general public, elected officials, employees and outside entities in a courteous, in a professional and confidential manner is required Ability to plan, develop and implement office procedures and make decisions on priority and scheduling of work Ability to operate standard office equipment, including copier, adding machine, postage meter, and recording equipment
High School diploma or equivalent
Burlington, VT
Temporary
$19.50 Hourly
The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, veter