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Lead Program Specialist I

For City of Burlington

The Lead Program Specialist I is responsible for providing administrative support to the Sr. Lead Program Specialist and Lead Program Specialist II in the management and operations of the CEDO Lead Program. The Lead Program Specialist I must work closely with the all Lead Program Staff.  This position is funded through December, 2020.
 

Essential Job Functions

 

  • Assist in developing and implementing marketing and enrollment efforts for the program
  • Assist in developing and implementing education and outreach policies and events
  • Review CEDO Lead Program applications for completeness and eligibility and obtain any additional required information.
  • Understand and assist in the implementation of current and updated HUD policy guidance changes
  • Maintain tracking systems for project status and grant and loan commitments for lead hazard control and healthy homes funds
  • Reconcile tracking system with accounting system reports
  • Prepare commitment letters and other correspondences as needed.
  • Assist, attend and perform contract closings.
  • Prepare payment for Building and Zoning Permits. Close out permits at project completion.
  • Complete paperwork for the close out of the Burlington lead safety ordinance
  • Research and prepare legal property description, prepare grant & loan agreements, mortgage deeds, promissory notes and construction contracts for lead hazard control. and Healthy Homes
  • Prepare and process amendments to legal documents, as needed.
  • Record mortgage deeds with the appropriate Clerk's Office Consult with Program Staff regarding the XRF results and forward reports to tenants.
  • Prepare Final Summary Reports and forward to property owners.
  • Prepare, process, and track contractor payment requisitions for payment throughout project duration. funds
  • Prepare standard and blanket purchase orders in accounting system
  • Process invoices and prepare check requests, process journal entries for interdepartmental expenses
  • Primary contact for vendor A/P questions and concerns
  • Add new vendors into accounting system
  • Assist with general ledger information such as running reports and answering financial questions.
  • Coordinate and oversee all aspects of temporary relocation planning, progress and completion, ensuring compliance with Uniform Relocation Act requirements.Arrange safe temporary housing for occupants.
  • Obtain and maintain temporary relocation rental apartments
  • Improve, streamline, and implement relocation policies and procedures
  • Maintain HUD project files throughout the project to ensure completeness of files through grant close-out.
  • Assist in the preparation and execution of mortgage discharges and subordination requests
  • Assist in the determination of grant and loan forgiveness for property owners from previous grants
Sep 11, 2019
10/7/2019 11:59 PM Eastern
Bachelor's degree or at least 4 years clerical and administrative experience Additional experience may be substituted for a degree requirement on a two-for-one year basis. Experience in graphic design is a plus Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies. Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development. Knowledge of office practices and procedures, including complex filing systems, required. Experience with the administration of federal programs and/or knowledge of housing programs a plus. Experience in the public sector preferred. Regular attendance is necessary and is essential to meeting the expectations of the job functions. Ability to understand and comply with City standards, safety rules and personnel policies. Demonstrated organizational skills, with attention to detail. Proficiency with computer usage, including databases, word processing, Spreadsheets, email and web page maintenance. Typing skills of at least 60-70 wpm. Ability to plan, organize and coordinate workload to meet deadlines. Ability to assume administrative responsibility for the Lead Program and carry out tasks with minimal instruction. Ability to communicate effectively both in writing and orally. Ability to resolve conflicts and adversarial opinions when working with contractors, property owners and tenants.
Bachelor's degree or at least 4 years clerical and administrative experience
Burlington, VT
Regular Full Time Non Exempt
$24.12 - $26.89 Hourly
The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, veter